For many of us, Google storage is the modern-day hard drive. It’s the place where our most important thoughts, documents, and memories reside. But just like with a traditional hard drive, the space isn’t infinite, and running out of room can be a real problem.
By default, Google gives you 15GB of space to use for everything associated with your account. That includes content connected to Gmail, Google Drive, and all Google photos (except those saved before June 1st, 2021). Needless to say, data adds up fast.
You can check your current storage status by visiting this page, and if push comes to shove, you can purchase more space there, too, for as little as $2 a month for an extra 100GB. But shelling out more money might not be necessary. A quick round of old-fashioned housekeeping could be enough to clear away your virtual cobwebs and give yourself ample room to grow. Here’s how to do it.
Google Drive is a common place for space-sucking files to build up and wear down your quota, but tidying things up doesn’t take long.
Unless you currently have a model 5 or earlier Pixel phone (in which case, you will, for now, keep the unlimited “Storage saver” option), every photo and video backed up to Google Photos after June 1st, 2021, counts against your Google storage. If you’ve been saving photos at their original sizes, you can free up tons of space by converting them to Google’s “Storage saver” option (which used to be called “High quality”). This compresses images down to 16MP and videos to 1080p (a change that’s unlikely to be noticeable for most people and purposes).
Another handy resource is the Manage storage page, which you get to by tapping Storage at the bottom of the left column. This will take you to a page that will tell you approximately how much more time you have before you fill up your storage space and offer to find (and delete) blurry photos, screenshots, and other possibly unwanted images that are taking up space.
Emails don’t take up a ton of space, but you know what does? Attachments. Odds are, you’ve got plenty of old attachments sitting in your Gmail account that you don’t really need.
Here’s how to address that:
If you’re like me, you tend to ignore most, if not all, of the email that finds its way into your Promotional folder. While each promotional email may not take up much space, they can build up over the weeks (or months).
And of course, these directions can be used with any other Gmail folder as well.
Now you can completely dispose of it all.
Feeling lighter is liberating, isn’t it?
Update May 1st, 2024, 10:41AM ET: This article was originally published on March 19th, 2019. The information on Google Drive and Google Photos has been updated and information on filtering has been added.
]]>Accessibility features aren’t exactly the most well-known pieces of the modern smartphone puzzle. And yet, they might be the pieces with the greatest potential to make a meaningful impact on someone’s life.
For anyone facing issues with hearing, vision, or other senses, Android’s accessibility options can help bring the outside world closer and allow for forms of interaction that simply wouldn’t be possible without such technology.
Here’s a tour of Android’s most significant accessibility features and what they can do for you.
(For each item, you’ll find separate sets of instructions for the standard version of Android, as Google provides it and for the heavily modified version of the software that Samsung ships on its phones.)
We’ll start with the simplest but at times most consequential adjustments of all: those related to reading and interacting with the words on your smartphone’s screen.
Android has some surprisingly advanced systems for listening to text on your screen.
Maybe you have trouble hearing and would benefit from converting the sound around you into words on your screen. Well, Android’s got some options there, too.
While we’re on the subject of sound, take a few seconds to explore Android’s audio-related accessibility options.
Last but not least, Android has some powerful options for making it easier to interact with the elements on your screen.
If you can’t interact directly with your phone — in other words, if you need to use something other than touch or voice — you can try Android’s Switch Access feature, which can be found in the Accessibility > Switch Access section. This allows you to either attach a physical switch (via USB or Bluetooth) to help you navigate your phone, or use facial gestures such as raised eyebrows. Once you’ve enabled the feature, you should find yourself in an automatic setup guide; if you’re using facial gestures, it will help you choose which gestures will perform which tasks. If you don’t immediately see the guide, tap the Settings button on the Switch Access page and then tap Open setup guide.
[Note: since this article was originally written, Switch Access has been made into a separate app because, according to the “What’s new” section of the app, “This version of Switch Access will be able to support new features.” In order to update to the new version, you can go to the Play Store and install the Switch Access app. But be aware that, when we installed it, we found that we now had two versions of Switch Access in our Accessibility menu: one under the Downloaded apps subhead labeled “New version” and the older version under the Interaction controls subhead. So until Google fixes that, things may be a bit confusing.]
Update January 9th, 2023, 4:45PM ET: This article was originally published on July 14th, 2022, and has been updated to add information about the new Switch Access app.
]]>While Google’s Chromebooks are all about online services, sometimes you need a good old-fashioned printout to accompany your digital adventures.
Printing from a Chromebook has gotten a lot easier over the years, but it still isn’t always obvious how to get started or which paths to embrace. Follow this guide, and with any luck, you’ll be churning out paper from your cloud-centric computer in no time.
[Note: unfortunately, the Cloud Print system, which made it a lot easier to print using any cloud-connected device, was relegated to the Google graveyard in 2020. This means that some older printers may not be able to print from a Chromebook, period. Before purchasing a printer, especially a used one, make sure it’s compatible with ChromeOS. Google lists some compatible printers on this page.]
Provided you have a reasonably recent printer that’s capable of connecting to the internet, you should be able to add it directly to your Chromebook without the need for supplementary services.
First, make sure the printer is on and connected to the same Wi-Fi network as your computer. The procedure for connecting a printer to Wi-Fi varies from one model to the next, but there’s generally a “Wi-Fi” or “internet” option somewhere on the printer’s display, either as an icon on the main screen or as an option in its settings menu. This should walk you through the process.
Got the printer online and ready? Here’s what to do next:
If your printer doesn’t appear in the list (which may happen if it’s an older device), you’ll need to click the Add printer button.
If you’re using a much older printer that isn’t internet-capable, or if it is internet-capable but you’re having trouble connecting it manually as described above, don’t fret. You can connect your printer physically to a Chromebook using a USB cable.
That’s it! Now just hit Ctrl-P from any browser tab or look for the Print command in any app. (Note: In the Print box that appears, you may not immediately see the name of your printer in the Destination field. If not, click in the field, and if you still don’t see your printer, click on See more… You should see your printer there.) Then prepare to print to your heart’s content.
Update May 28th, 2022, 9:00AM ET: This article was originally published on April 17th, 2019, and has been updated to explain that Google eliminated its Cloud Print feature.
]]>Chrome OS isn’t the most option-packed operating system around, but there are some things you can do to make your Chromebook’s desktop look and work the way you want.
Ready?
First, let’s tackle your desktop’s basic appearance:
You can also personalize the page that comes up every time you open a new tab in your browser:
Last but not least, take control of the Chrome OS shelf — the dock-like row of shortcuts at the bottom of your screen. Start by selecting exactly what icons appear in that area:
If you want the site to open in an app-like window, without the usual browser elements on top, click the Open as window option in the Create shortcut? pop-up window that appears. Then click the blue Create button.
And one final pair of possibilities: If you want your shelf to appear on the left or right side of your screen instead of at the bottom, right-click anywhere inside it, select Shelf position, then select Left or Right. And if you want your shelf to remain hidden by default and appear only when you mouse over it, right-click the shelf and select the Autohide shelf option.
Update May 27th, 2022, 9:30AM ET: This article was originally published on October 12th, 2019, and has been updated to account for slight changes in the OS.
]]>Chromebooks are pretty different from traditional laptops in a lot of ways — and not just because of their software.
The most obvious physical difference? Chromebooks feature keyboards with a variety of Chrome OS-specific functions, which means they don’t have standard keys like F1 or even Caps Lock. Depending on your style of working, that could be a welcome change or a massive pain.
If you aren’t thrilled with that arrangement, though, don’t despair. You can actually remap a fair number of your Chromebook’s keys and dramatically change how you use your device.
To get started, simply head into the Keyboard section of your Chromebook’s settings:
There, you’ll see a list of keys you can customize:
Each key can be remapped to handle any of the following functions:
To remap any key, just click the box alongside it and select whatever function you’d like it to have. You might want to change the Launcher (or Search) key back to a Caps Lock, for instance. Or, if you like having the Launcher key in its default role but still miss Caps Lock, you might want to assign the Caps Lock function to your Escape or Assistant keys.
If you have any Chromebook other than the Pixelbook (which, as mentioned before, has a dedicated Google Assistant key) and want easier access to Assistant, you might consider assigning the Escape key or even the Launcher key to handle that function.
There’s one more keyboard remapping option worth noting: beneath that list of customizable keys, you’ll see a setting called Treat top-row keys as function keys. If you activate the toggle alongside that, the specialty keys on the top row of your Chromebook’s keyboard — the commands for going back, reloading a page, maximizing a window, and so on — will be transformed into standard F1-style function keys. You’ll still be able to access their specialty functions in that scenario but only if you first hold down the Launcher key and then press them.
Update May 25th, 2022, 2:30PM ET: This article was originally published on October 21st, 2019, and has been updated with a few slight clarifications about the Launcher / Search key.
]]>You might not know it from glancing at a Chromebook, but Google’s Chrome OS is in a constant state of evolution.
The operating system receives minor updates every two to three weeks and major releases every six weeks. And, at any given moment, Google’s staff is working on features and software enhancements that most people won’t see for a matter of weeks — or months.
Here’s a little secret, though: if you’re feeling adventurous, you can gain access to those unreleased enhancements. All it takes is the flip of a virtual switch in your Chromebook’s settings, and you’ll have all sorts of interesting new options at your fingertips.
First, it’s important to understand exactly what’s involved so you can make an educated decision about which setup makes the most sense for you.
Chrome OS actually exists in four separate development channels. The software you see on your Chromebook varies considerably depending on which channel you choose:
The Stable channel is the safest option and what the vast majority of people should use — particularly those who need to know their computers will always work flawlessly without any hiccups or unexpected glitches.
If you’re feeling adventurous and don’t mind a bit of a risk, the Beta channel is a good way to get a peek at unreleased features without too much instability. The odds of running into something funky are certainly higher than with Stable, but, by and large, elements in Beta are fairly well-developed and just in the final phases of testing.
Most day-to-day users would be well advised to stay away from the Developer channel since it receives updates as they’re built and is quite likely to contain bugs. And, as for the Canary channel, if you’re not sure whether you ought to be using it, the answer is probably no.
Once you’ve decided which channel you want to try, here’s how to make the switch:
And that’s it: as soon as your Chromebook finishes restarting, you’ll be on your new channel with all your accounts, files, and preferences in place just like you left them.
If you ever decide you want to move back to the Stable channel, repeat that same process and select Stable.
Just note that moving in that direction — from a higher channel to a less experimental one — generally requires you to Powerwash your Chromebook. Powerwash means all of your information and data will be erased, and you’ll have to sign in anew and start over.
The one exception: if your Chromebook is connected to a work- or school-based G Suite account, your data won’t be deleted and the change won’t take place immediately. Instead, you’ll have to wait until the lower channel catches up to the higher one in version number, which could take anywhere from a few weeks to a few months.
Update May 20th, 2022, 9:30AM ET: This article was originally published on October 15th, 2019, and has been updated to account for changes in the OS.
]]>Back in 2019, Microsoft finally got its own system for managing Android notifications from Windows. Since then, it has been possible to see notifications from your Android phone on your Windows 10 or 11 PC as they arrive and to pull up your entire SMS history along with any pending notifications on demand. You can even reply to messages and compose new texts right from your computer. Previously called Your Phone, the Windows app has recently (and appropriately) been renamed Phone Link.
Here’s how to get started. (These directions assume you’ve updated your PC to Windows 11, but the process will be similar for Windows 10.) You’re going to be going back and forth from your computer to your phone, so get set.
First, on your Windows computer, make sure you have the latest version of the Your Phone app:
Got it? Good. Time to move to the phone side of things.
Now, back to your computer.
Back to your phone
On your computer
But you’re not quite finished yet. There’s just one bit of setup left, the part that allows notifications to go through.
That’s it! Any notifications you get on your phone will now move into the Phone Link app. You can receive and reply to text messages, view your photos, and even make calls (as long as they are linked via Bluetooth). You can also control four features of your phone via buttons: Do Not Disturb; Bluetooth; volume on / off; and audio player on / off.
Update April 8, 2022, 11:45AM ET: This article was originally published on July 30th, 2019. It has been updated to reflect changes in the app and the operating system.
]]>Privacy is probably one of the biggest buzzwords in tech these days, and even the data-loving Google is getting in on the action.
The Android 12 update boasts a handful of privacy-related additions you’d be wise to explore. Some of them are under the hood and automatic — such as the new Private Compute Core that’ll allow certain types of sensitive computing to happen in an isolated environment, entirely on your device. But others are more on the surface. And that means it’s up to you to take advantage of them — or at least understand what they’re doing.
Here are the three most significant privacy-related additions in Android 12 and what you need to know in order to take advantage of them. (Note that these directions are for Pixel phones; on other devices, directions may vary.)
First and foremost in the Android 12 privacy lineup is Google’s shiny new Privacy Dashboard. It’s essentially a streamlined command center that lets you see how different apps are accessing data on your device so you can clamp down on that access as needed.
In Google’s version of Android, you can get to the Privacy Dashboard in three easy steps:
From the Privacy Dashboard, you can drill down into any specific type of feature (such as “Location” or “Camera”) and you’ll get a timeline that tells you exactly which apps have been accessing that feature when. (If you’re looking for a feature other than location, camera, or microphone, you may need to tap on “See other permissions” at the bottom of the screen.)
After that, if anything seems amiss to you, all it takes is one more tap to get into any app’s permission list and pull back on what it’s able to do.
Next on the Android 12 privacy list is a feature you’ll occasionally see on your screen but whose message might not always be obvious. Whenever an app is accessing your phone’s camera or microphone — even if only in the background — Android 12 will place an indicator in the upper-right corner of your screen to alert you.
When the indicator first appears, it shows an icon that corresponds with the exact manner of access. But that icon remains visible only for a second or so, after which point the indicator changes to a tiny green dot.
So how can you know what’s being accessed and which app is responsible? The secret is in the swipe down: Anytime you see a green dot in the corner of your screen, swipe down once from the top of the display. The dot will expand back to that full icon, and you can then tap it to see exactly what’s involved.
Tapping on any app’s name in that pop-up will take you directly to that app’s permission page, where you can reassess what types of access it does and does not allow.
Last but not least is a new series of toggles that let you turn your phone’s camera, microphone, or GPS sensor completely off with a single fast tap.
The toggles live within Android’s Quick Settings panel, and they might be hidden by default. To uncover them:
Once you’ve got all three in place, just tap the arrow in the upper-left corner of the screen. The fast-toggle switches will now be present and accessible in your regular Quick Settings area. And all it’ll take is a swift swipe down and a tap on the right tile to disable any associated sensor at a moment’s notice.
Update February 28th, 2022, 5:06PM ET: This article was originally published on August 20th, 2021, and was written using the beta version of Android 12; those references have been removed.
]]>One of the first things you might notice when you get Android 12 on your phone is that a standout Android feature is no longer where you expect it.
I’m talking about the device control panel Google added into the operating system with last year’s Android 11 release. The panel offers a handy set of commands that lets you access and adjust any smart lights and other connected gadgets set up in your home.
On Pixel phones, at least, that panel used to come up when you’d press and hold your phone’s power button. With Android 12, though, it’s no longer part of the power button menu. But don’t despair: it isn’t gone entirely. It just takes an extra step and a teensy bit of preparation to reach it.
First things first — track that panel down. In Android 12, the panel has moved from the power button menu into the Quick Settings area of the operating system (which is where some device-makers, including Samsung, had stashed it in Android 11, anyway).
By default, you’ll probably have to swipe down twice from the top of your screen and then maybe even swipe over to the left once or twice to find it. But with about 60 seconds of setup, you can move it to a much more optimal position:
Now that the option is in a more prominent position, you can always get to it with just one swipe down from the top of your screen instead of two.
It’s still not quite as convenient as the old power button placement, admittedly, but it’s a step in the right direction — and at this point, it’s about the best you can do.
]]>Google’s upcoming Android 12 update has plenty of eye-catching features, but don’t let yourself be fooled: sometimes, it’s the smaller, less obvious elements that are most deserving of your attention.
That’s certainly the case with the software’s new auto-rotate system. With Android 12, Google has introduced a smarter way to control when your screen switches between its vertical and horizontal orientations. And while the improvement isn’t getting all that much time in the spotlight, you’d better believe it has the potential to make your life a whole lot easier.
In short, instead of relying solely on your phone’s accelerometer to figure out which way you’re holding the device and then rotate your screen accordingly, Android 12 allows your device to use its front-facing camera as a guide. That way, the software can sense how that striking face of yours is positioned at any given moment and make sure the screen is always positioned to match.
The advantage is that you then avoid those awkward situations where you’re lying down — and thus holding your phone at an angle — and the screen then flips into its landscape orientation when you’re actually looking at it in its portrait mode. Since the system pays attention to the position of your face, it makes the screen match the way you’re actually using the device, no matter how you might be holding it.
Activating the new option couldn’t be easier.
(Note that these steps are specific to Google’s Android 12 interface and the way the new auto-rotate system is presented on Pixel phones. It’s not entirely clear at this point how other device-makers will alter the software’s interface or what specific features they’ll offer on their devices.)
And that’s it: all that’s left is to use your phone normally and watch as Android 12’s auto-rotate enhancement works its magic.
]]>